Lease Administrator

New York City, United States
Date Posted March 15, 2021
Category Administrative
Job Type Direct Hire


Our client is a major private commercial real estate investment and operating firm. They are looking to add a full time, permanent Lease Administrator to work directly with their Asset Manager to oversee activities in the firm's portfolio. This job is onsite.


Responsibilities Include

  • Manage the web-based tenant portal, Yardi Commercial CafĂ©.
  • Abstract leases and enter/update all lease and recurring billing information into Yardi.
  • Coordinate internally or with third-party vendors, as needed, to ensure all non-recurring charges are imported to Yardi.
  • Manage tenant-billing processes and collections.
  • Act as the initial tenant contact for billing and lease-related inquiries.
  • Liaison with Asset Manager and legal counsel for tenant collection issues, when needed.
  • Assist the Asset Manager with the updating of tenant escalation schedules.
  • Maintain tenant lease files.
  • Manage all tenant letters of credit documents & prepare letter of credit draws, as needed.
  • Maintain a calendar and communicate relevant dates in anticipation of approaching deadlines.
  • Assist the Property Controller with annual audits and other tasks, as needed.
  • Work closely with the Asset Manager and CFO on continued initiatives to improve internal efficiency and customer service to our tenants.


Applicant Characteristics and Qualifications Include

  • Process-oriented with sound judgment, attention to detail, accuracy, and follow-through
  • Ability to prioritize work within a team
  • Exceptional written and verbal communication skills
  • Ability to appropriately and effectively interact with internal and external customers
  • Strong organizational and problem solving skills
  • 2+ years of accounting or property management experience
  • Experience with Microsoft Office Suite
  • Experience with Yardi is a plus
  • Experience with commercial lease and/or general contract review is a plus
  • Holds a Bachelor’s degree


In-person, onsite

Monday through Friday

75k/year + benefits

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