Executive Assistant to the CEO

New York, NY
Date Posted September 21, 2021
Category Administrative
Job Type Direct Hire


Our client, a world class strategic financial services firm, is seeking an experienced Executive Assistant to support the CEO and his team. This firm prides itself on its collaborative environment and great work/life balance. Amazing benefits include 100% paid medical coverage, generous PTO, and 401K with matching. This position is onsite at their beautiful Midtown, Manhattan office.

Due to the nature of the position, only candidates with 10+ years’ experience supporting a CEO/Founder in an Executive Assistant capacity will be considered.

Job Details

  • Heavy calendar management, including scheduling appointments, confirming meeting details, and managing logistics
  • Develop and maintain strong business and personal relationships across teams and with clients
  • Maintain up-to-date contact information for key clients and constituents
  • Manage the CEO’s inbox, monitoring emails, prioritizing responses, and drafting/sending correspondence on behalf of the CEO, as directed
  • Track projects, priorities, and requests, while ensuring timely completion
  • Arrange travel and entertainment, such as booking flights, accommodations, and event tickets
  • Manage electronic file system and execute regular information audits and reports
  • Prioritize and track CEO’s personal subscriptions, wellness routines, and doctors appointments
  • Collaborate seamlessly with a team of other assistants
  • Salary: $150-200k, based on experience
  • Excellent benefits package includes 100% paid health insurance, generous PTO, and 401k with matching

Skills and Qualifications

  • Bachelor’s degree required
  • 10+ years’ Executive Assistant experience, working directly for a CEO or Founder
  • Must have strong computer skills, including Microsoft Excel and PowerPoint
  • Instinctively collaborative and a quick learner
  • Customer service oriented with extremely polished demeanor
  • Dedicated to detail, with excellent writing, communications, and organizational skills
  • Superior time management, with proven ability to handle competing priorities while managing stakeholder expectations
  • Proven ability to maintain utmost confidentiality regarding sensitive information
  • 24/7 flexibility, including in “off hours” such as nights and weekends
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