Executive Assistant - Finance

New York, NY, United States
Date Posted January 5, 2021
Category Administrative
Job Type Direct Hire


Gainor Staffing is representing a top independent investment firm in Midtown, Manhattan who is looking for an Executive Assistant to support their Investor Relations team. Our client is a well-established firm with offices in the biggest cities across the globe that work together to affectively manage billions of dollars for their clients.

The Executive Assistant will be supporting a team of Managing Directors, so the ideal candidate must be able to prioritize and thrive in a fast-paced/dynamic position. Candidate MUST have finance EA experience. Role will start remotely!

Excellent benefits package includes: 100% covered medical, dental coverage, 401k with match, generous PTO, and a yearly gym contribution.

Executive Assistant Responsibilities

  • Heavy calendar management with attention to different time zones
  • Coordination of frequent complex domestic and international travel
  • Prepare marketing materials/pitch books and maintain information on CRM database
  • Handle all incoming calls and provide assistance to clients, vendors, and service providers.
  • Use Concur to manage and process expense reports
  • Maintain the department’s spreadsheets and assist with other projects as needed
  • Provide assistance to coordinating conference room meetings including set up of meals and refreshments

Executive Assistant Qualifications:

  • 5+ years’ of executive / administrative support experience in finance
  • Bachelor’s degree required
  • Experience supporting IR or marketing strongly preferred!
  • Advance user of Microsoft Office Suite, Word, Excel, and PowerPoint
  • Excellent communication skills, and time management skills
  • Superb organization skills in order to prioritize high workload, high demands for the job and tight deadlines in a challenging environment
  • Strong loyalty, commitment to confidentiality, and professionalism skills
  • Proven abilities to be a team player
  • Powerful work ethic with an ambitious attitude


Salary: $80-90K

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