Executive Assistant

Location
New York City, United States
Date Posted March 15, 2021
Category Administrative
Job Type Direct Hire

Description

Our client, a wonderful finance company with an impressive history, is looking for dynamic Executive Assistant to support senior level executives of the company.

General Administrative Duties:

  • Responsible for calendar management in Outlook and coordinate various meetings (internal and external)
  • Edit various PowerPoint presentations, graphs, and images.  (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.  Attention to formatting and a critical eye are required to review formatting, proofing, etc.
  • Prepare Marketing Materials
  • Create reports using Excel and Word
  • Organize and Book international and domestic travel
  • Take meeting minutes Work effectively without constant and direct supervision or guidance
  • Process expenses and novices
  • Additional administrative tasks including mail, copying and binding, and submitting and processing of invoices
  • Ability to stay focused, efficient, and effective in managing multiple priorities

Requirements:

  • 5+ years’ experience supporting at the executive level
  • Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
  • Experienced with Concur and expense management
  • Overtime as needed
  • Bachelor’s degree required
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