Administrative Assistant

New York, New York
Date Posted September 13, 2021
Category Administrative
Job Type Direct Hire


Our client, a global alternative asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Administrative Assistant. The position is based out of their office in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth!

Job Details

  • Heavy calendar management in Outlook and complex meeting coordination
  • Create and edit PowerPoints, incorporating graphs, images, and charts
  • Proofread documents and review formatting
  • Maintain detailed Excel reports and Word documents
  • Promptly respond to inquiries and fulfill requests with accuracy and professionalism
  • Manage complex travel itineraries and maintain travel documents
  • Provide backfill to other admin positions as needed
  • Manage filing, prepare documents, and take minutes for meetings
  • General administrative tasks such as mailing, copying, and processing invoices
  • Ensure timely completion of essential projects while balancing conflicting priorities
  • Salary: $70-80k per year, depending on experience
  • Excellent benefits package includes health insurance and 401k

Skills and Qualifications

  • Bachelor’s degree required
  • 2-3 years’ admin experience, with preferred background in finance or other professional services
  • Highly proficient in MS Word, Excel, Powerpoint, and Outlook calendar management
  • Experience with expense management software, such as Concur
  • Team player with excellent verbal and written communication skills
  • Great eye for detail and sharp proofreader
  • Proven ability to maintain confidentiality and utilize sound judgement
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