Administrative Assistant - Premier Law Firm

Location
New York, NY, United States
Date Posted January 3, 2021
Category Administrative
Job Type Direct Hire

Description

One of the world's most prominent and growing law firms. Our client represents Fortune 500 companies and other leading corporations, government entities, charitable and health care organizations, and private clients. Our attorneys have earned a reputation for crafting innovative business and financial solutions and developing precedent-setting legal strategies to achieve client goals.

They are seeking Administrative Assistant performs a variety of administrative duties for the Accounting and Finance Department

 Job Responsibilities

  • Assist Chief Financial Officer, Director of Finance and Senior Managers with administrative tasks
  • Prepare and update financial reports and documents using MS Word and Excel
  • Establish and maintain calendars and deadline reminder systems
  • Prepare PowerPoint presentations for monthly partner meetings
  • Screen telephone calls, accurately recording and relaying telephone messages
  • Read, sort and prioritize incoming mail
  • Observe confidentiality of client matters
  • Maintain files
  • Provide back-up assistance to Executive Director
  • Work on ad hoc projects (ie. Return to office)

Knowledge, Skills and Abilities

  • Ability to identify urgency and prioritize tasks accordingly
  • Ability to manage time and multitask effectively and display problem solving skills by developing methods or approaches to getting the work done
  • Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities
  • Demonstrate strong interpersonal skills and excellent communication skills via telephone and in person
  • Strong organizational and detail-oriented skills
  • Has the ability to maintain strict confidentiality
    Strong organizational and detail-oriented skills
  • Ability to proofread material for grammatical, typographical and spelling errors
  • Willingness to work overtime as necessary
  • This job operates in a professional office environment.
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