Temp-to-Perm Administrative Assistant

Location
New York, United States
Date Posted November 6, 2019
Category Administrative
Job Type Direct Hire

Description

Our client, a fast growing financial services firm, is seeking to hire a proactive and experienced Temp-to-perm Administrative Assistant that will ensure efficient operation of the office. The ideal candidate must exercise excellent judgment, and demonstrate strong customer service and professionalism. This candidate must be a strong team player, but also have the confidence and motivation to complete work independently with little supervision.

Responsibilities:

  • Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answer and direct calls
  • Ensure reception area, conference rooms and pantries are tidy and presentable, with all necessary materials and supplies
  • Place and manage catering orders
  • Manage conference room bookings
  • Arrange travel itineraries including, coordinating flights, hotels and ground transportation
  • Process expense submission
  • Order office supplies and keep inventory of stock
  • Receive, sort and distribute daily mail/deliveries
  • General administrative support such as filing, faxing, copying and other record-keeping
  • Work closely with other administrative staff and act as backup when needed

Requirements:

  • Bachelor's degree required
  • Previous reception experience (1+ years)
  • Must have strong interpersonal skills and the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality
  • Excellent written and verbal communication skills, strong decision making ability and attention to detail
  • Ability to work independently and multi-task
  • High energy, positive can-do attitude
  • Detail oriented with exceptional organizational skills
  • Exceedingly flexible and able to prioritize in fast paced environment
  • Microsoft Outlook, Word, and PowerPoint and proficient in Excel

Salary: $50,000 - $60,000 Dependent on Experience

Job Type: Full-time

Salary: $50,000.00 to $60,000.00 /year

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