Sr. Executive Assistant - Top Financial Advisory Firm

New York, NY, United States
Date Posted June 30, 2020
Category Administrative
Job Type Direct Hire


Gainor Staffing is representing a top financial advisory firm looking for a Senior Executive Assistant to join their team. This person will be working as a member of the executive support team, providing high-level support for the Executive Chairman/Founder. The ideal candidate will have a strong work ethic and be able to thrive in a fast-paced/dynamic position.

Excellent benefits package includes: 100% funded health, vision, dental, 401K, generous PTO and paid holidays, free snacks, discounted health club membership


  • Calendar management: scheduling appointments/meetings/work blocks, arranging and confirming all logistics and details, resolving scheduling conflicts
  • Travel management: handling all business travel arrangements including air, ground and rail transfers and accommodations
  • Meeting management: coordinating and confirming all details including attendees, conference room, video/conference details, IT support; creating agendas, attending meetings, drafting and circulating meeting notes and editing and distributing materials
  • Relationship management: developing and maintaining strong relationships across teams and with client counterparts and their executive assistants
  • Inbox management: monitoring and prioritizing receipt and response to emails; drafting communications on behalf of Executive Chairman/Founder


  • 7+ years of Executive Assistant experience, working directly for CEO, who ideally is a founder/entrepreneur or someone who has had a vital role in a growing business
  • Bachelor’s Degree required
  • Positive, can-do attitude; collaborative mindset in team environment; flexibility to the evolving needs of client and team
  • Ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment
  • Exceptional written and verbal communication skills
  • Must have strong technical skills with Microsoft Outlook, Word, Excel, PowerPoint

Salary: $145-150k + Bonus

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