Legal Administrative Assistant

New York, United States
Date Posted January 23, 2019
Category Administrative
Job Type Direct Hire


If you have prior legal administrative support experience and are looking for a change in your career, Gainor Staffing has an opportunity for you. Our client is a global law firm in search of a Legal Administrative Assistant to join their New York City office. The ideal candidate must be detail oriented and thrive in a collaborative environment. This role supports the Global Managing Partner and requires a high level of professionalism and ability to thrive in a fast-paced environment.

This is an excellent opportunity for someone looking for stability, experience at a world-renowned firm, and great work/life balance. Additional benefits include: 401K plan, paid holidays, and generous PTO and benefits package!

Legal Administrative Assistant Responsibilities:

  • Heavy strategic calendaring in Outlook. Manage contacts lists in Outlook.
  • Assist in preparing and editing legal correspondence and documents
  • Compose, edit, format and proofread emails, letters, memos and other documents using Outlook, Microsoft Word, PowerPoint, Excel, DM and Workshare Compare
  • Handle all aspects of bill preparation, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit bills electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve payment or outstanding issues
  • Submit expense reports using Chrome River
  • Assist with the coordination of business development, marketing, social and other events

Legal Administrative Assistant Skills:

  • Minimum of 5 years' experience as a Legal Secretary, Legal Administrative Assistant or Admin in Professional Services
  • Hands on legal billing experience highly preferred
  • Strong Microsoft Office skills
  • Strong word processing skills and the ability to prepare legal documents
  • Excellent verbal and written communication skills

Salary: $80-90K

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