Executive Receptionist

Location
New York, United States
Date Posted August 21, 2019
Category Administrative
Job Type Temporary

Description

Our client, a premier strategic Financial Advisory Firm, is seeking an Executive Receptionist to be the first point of contact in their Manhattan office. This firm is a privately held company with dedicated professionals who work closely with clients to understand their needs. They deliver a tailored suite of services and provide world-class finance, accounting and strategic outsourced solutions to top-level financial decision makers.

The Receptionist will be the friendly face that provides helpful information and direction to those coming into the building. The perfect candidate will be customer service oriented, approachable, level-headed, accommodating and welcoming. This candidate will serve as an extension of the firm and their mission.

A collaborative, resource-filled environment that fosters great ideas is the epitome of this company’s work culture. Provided benefits will include generous Paid Time Off, 100% Medical Coverage, and plenty of Opportunities for Advancement!

 

Responsibilities

  • Warmly welcome visitors, clients and employees as they arrive
  • Establish who guests are meeting and facilitate their check in
  • Provide beverages and snacks
  • Guide visitors and guests to correct locations or limit guests to the reception waiting area as   necessary;  dissuade guests from meandering
  • Call/email staff member to announce visitor arrivals
  • Assist with meeting coordination, including booking of conference rooms and catering requests
  • Answer multi-line phones in a professional and courteous manner; block sales calls and transfer when appropriate
  • Send out announcement emails and acknowledge special dates
  • Manage MS Outlook Calendar to coordinate conference rooms
  • Assist with various ad hoc projects from different departments as necessary
  • Log daily list of employees who are out
  • Get acquainted with the daily schedule of CEO/COO, meeting preferences and VIP contacts
  • Periodically check highly visible conference rooms and tidy them when necessary
  • Direct employees to Security, Helpdesk, Facilities and Human Capital as appropriate
  • Uphold the confidentiality of all clients, candidates, and guests
  • Manage call logs and business subscriptions including newspapers and magazines
  • Reserve car services when needed
  • Assistance with daily ad hoc errands and tasks for the CEO’s Office and Executive Support Team

 

Requirements

  • Bachelor’s degree preferred
  • 2-3 years of relevant experience in reception, customer service, or retail capacity required
  • Excellent written and verbal communication skills
  • Strong computer skills and Proficiency is Microsoft Office Suite
  • Ability to multi-task and troubleshoot
  • Flexibility to change shifts according to coverage needs
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