Executive Assistant

New York, NY, United States
Date Posted July 6, 2020
Category Administrative
Job Type Direct Hire


Gainor Staffing’s client, a premier strategic financial advisory firm in Manhattan, is seeking an Executive Assistant to support their Executive Chairman/ Founder.

To qualify: MUST have previous experience with C-level executive support to a President/CEO/Chairman/Partner at a mid-sized firm and Bachelor's Degree required.

The company offers outstanding benefits including, 100% funded health, vision and dental insurance, 401K with match, and generous PTO and paid holidays.


Responsibilities include:

  • Strategic calendar management, schedule appointments and meetings far in advance, establish timeline of meetings and stream workflow
  • Sit in on meetings with Executive Chairman/CEO, take minutes, establish action items, streamline workflow, create follow up materials and presentations
  • Manage email inbox: organize, monitor and prioritize receipt and response to emails and draft emails on behalf of Executive Chairman/CEO
  • Handle all business travel arrangements
  • Interface with senior leadership on deliverables – strong written and verbal communication skills a must
  • Create meeting agendas, draft meeting notes, edit and distribute meeting materials
  • Develop and maintain relationships across teams, maintaining contact lists


  • 7+ years of high-touch Executive Assistant experience, working directly with C-level executive
  • Bachelor’s degree required
  • 24/7 flexibility and responsiveness including nights and weekends when needed required
  • Positive and proactive attitude
  • Excellent verbal and written communication skills
  • Meticulous organization skills with the ability to handle and prioritize multiple tasks and deadlines

Base salary $125-150k

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