Administrative Assistant to Deal Team

Location
New York, United States
Date Posted August 5, 2019
Category Administrative
Job Type Direct Hire

Description

Gainor Staffing is representing a top entrepeneurial Private Equity firm in Midtown, Manhattan who is looking for a Administrative Assistant to support their Deal Team. This firm represents approximately $9 billion in enterprise value.

The Administrative Assistant will be supporting a team of Managing Directors. The ideal candidate must be able to prioritize and thrive in a fast-paced/dynamic position.

Excellent benefits package includes: 100% covered medical, 401K, free lunch every day, generous PTO!

Responsibilities

  • Heavy calendar management with attention to different time zones
  • Coordination of frequent complex domestic and international travel
  • Prepare meeting materials, including PowerPoint presentations
  • Handle all incoming calls and appropriately direct them; take accurate messages
  • Manage and process expense reports
  • The firm hosts regular board meetings, which involve coordinating catered breakfasts and lunches, preparing meeting materials and arranging external dinners.
  • Assist with other projects as needed
  • Negotiate with vendors and restaurants, and act as the point of contact for guests and vendors
  • Provide assistance to coordinating conference room meetings including set up of meals and refreshments

Qualifications:

  • 5 years’ experience of executive / administrative support, preferably in finance
  • Bachelor’s degree required
  • Strong Microsoft Office Suite familiarity, Word, Excel, Outlook, and PowerPoint
  • Excellent communication skills, and time management skills
  • Superb organization skills in order to prioritize high workload, high demands for the job and tight deadlines in a challenging environment
  • Strong loyalty, commitment to confidentiality, and professionalism skills
  • Proven abilities to be a team player
  • Powerful work ethic with an ambitious attitude

 

Salary: $75-80K

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