Administrative Assistant (2+ Years Previous Experience)

New York City, United States
Date Posted January 29, 2020
Category Administrative
Job Type Direct Hire


Gainor Staffing’s client, an architecture and design firm located in Downtown Manhattan, is seeking to hire an experienced Administrative Assistant to support four partners. Ideal candidates have 2+ years of prior administrative experience and are highly proficient with Microsoft office (Outlook, Word, Excel, and PowerPoint). In this role you will be responsible for screening calls, scheduling meetings, coordinating calendars, travel, and expense reports.

Responsibilities include:

  • Answer and screen incoming calls
  • Schedule meetings and reserve conference rooms
  • Coordinate calendars
  • Coordinate domestic and international travel
  • Preparation of expense reports
  • Assist teams with presentations, shipments and other services
  • Renew passports
  • Cover reception duties when necessary
  • Ad hoc duties as needed


  • 2-3 years of previous administrative experience
  • Bachelor’s degree or equivalent
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and InDesign
  • Ability to handle and prioritize multiple tasks and deadlines
  • Excellent written and verbal communication
  • Creative background preferred

Hours: 9:00 AM – 6:00 PM

Salary - $60,000 - $63,000 (dependent on experience)

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