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Executive/Personal Assistant to the CEO

Location
New York, NY, United States
Date Posted October 13, 2020
Category Administrative
Job Type Direct Hire

Description

A well-established apparel company C-Suite Executive/investor needs an experienced Executive/Personal Assistant. Confidentiality is of the utmost importance and the ideal candidate must be comfortable with 24/7 availability.

Responsibilities:

  • Provide top-notch Executive and Personal Assistance to CEO & Chairman
  • Organize and maintain complex business and social calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities
  • Must be able to plan and coordinate business and personal travel, both domestic and international including all necessary documentation; book and manage itineraries and compile travel/expense reports
  • Plan and coordinate onsite and offsite events for the leadership team and assist with events for their organizations
  • Manage company documents and contracts as needed
  • Act as primary gatekeeper; liaise with clients, internal executives & teams, as well as external business contacts to establish seamless communication
  • Provide full support to our Senior Executive: managing company and personal details while maintaining full discretion and confidentiality
  • Liaise with driver and family members as needed
  • Take on, and manage special projects as requested
  • Compose correspondence, draft email and mail correspondence as well as coordinate mass mailings
  • Execute special requests, run errands, and related duties as needed
  • Supervise the office Receptionist and manage coverage calendar.

Required Skills:

  • Detail-oriented with exceptional organizational skills
  • Experience supporting C-Suite executives
  • Flexibility with hours and scheduling
  • An active approach to problem-solving is essential
  • Strong Word, PowerPoint and Excel skills

Education/Experience:

  • 4-year Degree from accredited college or university
  • Minimum of 10 years related experience working as a Personal Executive Assistant and 5 years experience supporting a CEO
  • Apparel industry experience/knowledge a plus
  • Knowledge of Aircraft/Pilot schedules preferred

Salary $100-110k

Apply
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