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AdTech Firm - Personal Assistant to CEO

Miami, FL, United States
Date Posted October 13, 2020
Category Administrative
Job Type Direct Hire


Our client, a prominent AdTech firm with over 20 years of search marketing experience is searching for a Personal/Executive Assistant to support their CEO in their Miami office.

The ideal person will be comfortable in a fast paced work environment and handle multiple tasks seamlessly. There will be a significant amount of personal assistant responsibilities associated with this role. This person must be pet friendly and will work in tandem with an EA in New York  :)

Job Responsibilities Include, but not limited to: 

  • Coordinate all the daily activities of the CEO both personal and
  • Handle the coordination and strategic scheduling for the CEO (daily, weekly and monthly).
  • Handle other miscellaneous personal tasks outside of the
  • Keep the CEO updated on any active projects, emails, mail and other
  • Handle financial matters on behalf of the
    • Keep detailed records of all expenses on weekly basis
    • Expenses such as dinners and events should all be recorded on Calendar as well
  • Property Management- manage multiple personal properties- ensuring staff knows their expectations, house is always stocked and running smoothly
  • Make all necessary travel arrangements and accompanying CEO on local
    • Travel should be seamless as possible
  • Occasional house/Animal Sitting - dog and cat


  • 3-5 years’ experience in an executive administrative or personal assistant role
  • Ability to be PROACTIVE and take
  • Prior experience working for a C-Suite executive or senior leader within a company
  • Ability to pivot in a moment’s notice
  • Ability to work overtime and occasionally on the weekends

·       Excellent interpersonal and verbal and written communication skills.

  • Strong administrative, planning and organizational
  • Exercise good judgment in a variety of
  • Respect for confidentiality and discretion to properly handle sensitive
  • Experience scheduling, booking and coordinating travel
  • Proven competency using MS Office applications; Outlook, Word, Excel, PowerPoint (at intermediate or advanced level).
  • Meticulous attention to detail and
  • Drivers License


Salary $70-80k

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